When the responsibility for document management is left up to the authors of information, there is a tendency to create silos of information across departments or software application information types. Information silos are a common cause for document management regulatory compliance issues. The use of uncontrolled copies of versions, revisions and formats of process safety information is often cited as the cause of workplace accidents.
Gateway’s PSI Vaulting Solution provides a consistent approach for managing Process Safety Information (PSI) to ensure regulatory compliance and audit readiness.The OSHA standard 29CFR1910.119 “Process Safety Management of Highly Hazardous Chemicals” identifies PSI as information pertaining to:
With an established PSI Vault to manage information, the incentives disappear for departments or individuals to maintain their own filing systems. By “manage” we mean:
The PSI Vault manages all regularly-used operating procedures, drawings, design information, equipment records, inspection records, MSDSs, and instrument records as mandated by the OSHA definition of process safety information.
More advanced vaulting systems may additionally manage operator logs, critical defeats, work orders, facility information, capital projects, change documents, training documents and records, engineering standards, VPP, schedules, audits, calendars, repair,maintenance, MOCs, PHAs, HAZOPs, PSSRs, hot work permits, and so on.